Last Updated 05/03/2012
The Time Tracker is the core gathering place for all entries that come to HourDoc.com. Within this screen, you may sort all of the entries according to a set of predefined time constraints, or you may choose your own. Most often, the Time Tracker is used to see who has clocked in and to find entries without having to run
a report. The Time Tracker does not calculate any type of overtime or other time related functions, you must run a report to see those totals and calculations. The Time Tracker will display all results for total time in actual time worked, i.e. 8 hours and 33 minutes. Decimal calculations are determined at the report and payroll level.
Search your entries by selecting a predefined period or spesific dates. Start typing the employee's name in the "Personnel" box and click "Find Entries".
By clicking the edit button on the far right of any time entry in Time Tracker view, you will have an edit screen. Here you can adjust the entry, add expense and piece rates, and track the history of the punches if they change overtime. HourDoc.com requests that anytime a punch is made, create a note in the comments section. This will be recored forever that at any time, reference can be made as to why a change took place.
Create a New Entry
From the Time Tracker menu, you can create a new entry for any employee. By looking at the screen to the right, you see that there are multiple fields that can used. If you change the Time Entry Type to Total Hours Worked, you can input the hours worked for the day, rather than a beginning and end time.
You can simply enter total hours worked, or start and end times for example 8:00 / 17:00
You can enter in either the total time as 0:00 or same time to create an expense.
You can review all the expenses either in the payroll, or run a paycode report from the Reports menu.
Clocked in Today
By selecting the Clocked in Today menu, from the Time Tracker, HourDoc will immediately show you who has arrived for the day.
This link can also be seen on the home screen. Below that, on the home screen view, you also have an option to see who is not clocked in.
Time Sheet Excel
HourDoc offers the option to create time entries via Microsoft Excel. By downloading a pre-filled template, you can easily insert total time worked for all employees for a specific time period. Once the time is entered, save the file as .csv files and upload the sheet by choosing the Upload Time-sheet menu option. Through this method, you may also upload expenses and job information.
To download the form select Time Tracker --> Create Excel Timesheet
For the Time Sheet Excel, you must insert a n/a if there is no job to applied to the time entry. If there is no expense related information or notes, those fields may remain blank.
Save your file in .csv format, then upload. Browse for the location where you saved the file.
If your file format and information are filled in correctly, you will receive a summary screen allowing you to review your entries and confirm. If there is an error, simply check the spreadsheet then re-upload. If no error presents select Confirm Upload.
Time Sheet Entry
Use this page to enter as many as 35 entries at once. You must create your time entry by the end date and time OR by the start date and total hours worked.
Click on each box to populate the employee and their department and job. If the employee is associated to more than one department or job, then a pop-up window will appear and ask you to select what department and job you would like the time entry associated with.
Remember to use a colon in between the hours and minutes that you enter. Example: 7 hours and 30 minutes would be entered as 7:30.
After submitting this form, you will be asked to review your time entries. If all of the information is correct, you can submit the form.